Zoom is a popular conferencing platform with support for video and audio calling. Given its high capacity for users, it is becoming the favorite choice for live online classes, discussions, and meetings. There are not too many accessibility barriers that we have encountered both on the mobile and computer applications, but this document will focus primarily on how to use Zoom on your computer.
More often than not, you will be invited to a Zoom call and be asked to join. To do so, you have a few options:
If you choose to follow the link or enter the meeting ID directly, you will be asked follow-up questions about your video and audio settings before you enter the meeting. Note: Select the use Internet audio setting if you want to use audio normally.
If you are hosting the meeting, you can click schedule on the application and fill out the information requested. This form is also where you can invite others by email.
Honestly, you could use Zoom entirely through navigating around the screen, but that is not the most efficient way, especially on a computer. If you learn a few simple hot keys, you will be able to use Zoom quickly and effectively. When you first use Zoom, you will need to follow the directions for downloading the app, once the app is downloaded, you will be given instructions to test your microphone and camera. Make sure if you are using the camera that you are aware of your surroundings and that the camera is at the appropriate angle. If you are using a laptop on a desk you should not have to make any adjustments. Additionally, when you are not talking, be sure to mute your microphone.
Note: Will only work when meeting control toolbar has focus. To quickly return focus to the meeting controls from another window or application, press ctrl+alt+shift.
Note: Will only work when meeting control toolbar has focus
To access the text in a chat message after the Zoom session has ended, you can use one of the "save chat" functions in Zoom, navigate to the saved file, which is a plain text file, and copy the text. The easiest way to do this, in case the meeting organizer has not set up the meeting to automatically save the chat content, would be for you to set up your own Zoom account with the "Auto saving chats" setting enabled. You can get to that setting by going to the Zoom home page and logging into your account. Then, choose the "My Account" link, and go to the "Settings" menu item in the "Side Navigation". Go to the level 4 heading called "Auto saving chats", and make sure that it's enabled.
You could also explicitly save the current contents of the chat window by using the "more chat options" button drop-down within the chat window. After selecting that button, press Down Arrow to select the first option, which is "Save chat". Note that when you press Enter to choose "Save chat", nothing is announced, but the chat content will be saved to the current location for saving Zoom chats. The default location is a folder called "Zoom", under your Documents folder. You can repeat the save process, to update the saved chat file, as many times as you like. Doing this has no effect on whether the entire Zoom session's chat will be saved automatically. It appears that each save, including the end-of-meeting save, will append the chat content to the same file.
Here are a couple helpful links: Free Audio Guide to Using Zoom
Full List of Keyboard Shortcuts from Zoom Support
You can also find more information in the Zoom application itself under accessibility settings.